ETPLCloudSon

Banquet and Events Management

Venues, Calendar and Event Booking

Every hall, every date, held and released with discipline. Each hall is set up with its capacities for each seating style. Enquiries become quotations and then events, and the function calendar shows every hall by day, week or month, with tentative holds that lapse on their reconfirm date.

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CloudSon · Function Calendar
A real screen from CloudSon, shown with demonstration data.

In detail

See it working

Screens from CloudSon, shown with demonstration data.

One event file

Quotation, event, function sheet and billing all hang from one event file that every department reads.

CloudSon · Event File
An Event File for a confirmed conference with status steps, customer, hall, seating, pax, times, sales owner and function details.

The problem

What goes wrong without it

  • Two events promised the same hall on the same night.
  • Tentative holds that block a hall long after the client has gone.
  • More guests booked than a setup can seat.

The result

What changes with CloudSon

  • No double-booked halls.
  • Holds that release by themselves.
  • Every department working from one function sheet.

Key features

What it does, in detail

What the labels mean:Available built and working in the productExpanding the core is built and more is being addedOn the roadmap coming next

  • Banquet Calendar

    The function calendar by day, week or month, with each event’s status and hall shown.

    Available

  • Venue Management

    Halls and venues with capacities for each setup type, refusing more guests than a setup allows.

    Available

  • Event Booking

    Enquiry with waitlist and repeat-guest alert, quotations kept exactly as sent, and the event file.

    Available

  • Function Space Management

    Venue setups and tentative holds that release at the reconfirm date, coordinated with the sales team.

    Available

  • Event Scheduling

    Function sheets and a timeline, with a department workboard and an operations dashboard.

    Available

Workflow

How the work flows

The path a piece of work takes through this part of CloudSon.

  1. 1

    Enquire

    Capture the enquiry and check the dates.

  2. 2

    Quote

    Issue a quotation; revisions keep the sent one intact.

  3. 3

    Confirm

    Convert to an event and hold the hall.

  4. 4

    Schedule

    Publish the function sheet to every department.

Integrates with other CloudSon modules

Banquet and Events Management

Packages, Menus and Amenities

Sell what an event is, plan what it needs.

Sales and Marketing

Leads, Pipeline and Activities

Every prospect, every conversation, every next step.

Point of Sale

Restaurant, Bar and Room Service POS

Every outlet, every order, one way of working.

See Venues, Calendar and Event Booking in a personalised demo

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