Finance and Accounting
Accounts Payable and Receivable
Know what you owe, and who owes you. Receivables follow a company or travel agent from the bill sent to the city ledger, through invoice and receipt, to ageing and collection. Payables follow a supplier from the order and receipt to a checked, approved bill.
In detail
See it working
Screens from CloudSon, shown with demonstration data.
Receivables
City ledger invoices, receipts, ageing and credit control for companies and travel agents.
The problem
What goes wrong without it
- City ledger invoices raised late, and receipts that cannot be matched to them.
- Supplier bills paid twice, or paid without the goods arriving.
- Credit limits that nobody checks until a company is far over.
The result
What changes with CloudSon
- Fewer duplicate or unmatched supplier bills.
- Faster collection with a clear ageing view.
- One customer master across front office, POS and banquets.
Key features
What it does, in detail
What the labels mean:Available built and working in the productExpanding the core is built and more is being addedOn the roadmap coming next
- Available
Accounts Receivable
City ledger invoices, receipts and allocation, credit notes and write-offs, ageing, credit limits and holds, disputes and collection follow-up.
- Expanding
Accounts Payable
Supplier bills checked against the order and receipt, duplicate bill numbers refused, second-person approval that posts to Finance, and debit notes. The payment run, cheques and ageing are in development.
- Expanding
Payment Management
Payment vouchers that settle several bills at once. A dedicated supplier payment run is in development.
- Available
Receipt Management
Receipts and allocation on one screen, with refunds of unused receipts and credit notes.
Workflow
How the work flows
The path a piece of work takes through this part of CloudSon.
- 1
Bill
A checked-out company bill goes to the city ledger, or a supplier bill is captured.
- 2
Match
Supplier bills are matched to order and receipt; invoices to receipts.
- 3
Approve
A second person approves, and only then does it post to Finance.
- 4
Collect or pay
Follow up the overdue, and settle the due.
Integrates with other CloudSon modules
Inventory and Purchase Management
Request, Order, Receipt and Supplier Invoice
Nothing is bought, received or paid without a trail.
Finance and Accounting
Cash, Bank and Reconciliation
Cash counted, banks matched, differences explained.
Property Management System
Guest Billing, Folios and Night Audit
Every charge on the right bill, and a day that closes cleanly.
See Accounts Payable and Receivable in a personalised demo
Tell us about your property and we will show the screens that matter to you.