Finance and Accounting
General Ledger and Vouchers
A chart of accounts that the operation posts into by itself. The ledger holds the chart of accounts and every voucher against it. Staff write vouchers on one fast screen, approvers clear them in levels, and the Night Audit hands over one balanced journal for each business day.
The problem
What goes wrong without it
- Revenue re-keyed from front office reports into accounting every night.
- Vouchers numbered by hand and approvals chased by message.
- A ledger moved to a different group and its history lost.
The result
What changes with CloudSon
- Revenue posted once, from the operation, not retyped.
- Vouchers numbered and approved with a clear history.
- Every total explains itself.
Key features
What it does, in detail
What the labels mean:Available built and working in the productExpanding the core is built and more is being addedOn the roadmap coming next
- Available
General Ledger
Ledgers and groups with a full voucher register, drill-down from any total to the entries behind it, and a recycle bin for deleted vouchers.
- Available
Chart of Accounts
Build the chart by group, lock account numbers, and move a ledger between groups while keeping its history.
- Available
Journal Vouchers
Journal entries with several debit and credit lines that must balance before they can be saved.
- Available
Contra Vouchers
Transfers between cash and bank accounts, recorded as one balanced voucher.
- Available
Payment Vouchers
Pay one or several supplier bills in a single payment voucher, with the bank or cash account chosen on the page.
- Available
Receipt Vouchers
Record money received and allocate it against the invoices it settles.
- Available
Night Audit Financial Posting
One journal voucher per hotel per business day, posted all or nothing, so the ledger always agrees with the audited day.
Workflow
How the work flows
The path a piece of work takes through this part of CloudSon.
- 1
Enter
Write the voucher on Quick Voucher or the full entry screen.
- 2
Approve
Approvers clear pending vouchers in levels, several at a time.
- 3
Post
The voucher takes its number by voucher type and enters the ledger.
- 4
Trace
Open any figure and follow it back to the voucher and its source.
Integrates with other CloudSon modules
Property Management System
Guest Billing, Folios and Night Audit
Every charge on the right bill, and a day that closes cleanly.
Finance and Accounting
Financial Statements
Trial balance to balance sheet, with every figure open to inspection.
Finance and Accounting
Accounts Payable and Receivable
Know what you owe, and who owes you.
See General Ledger and Vouchers in a personalised demo
Tell us about your property and we will show the screens that matter to you.